Legislative History: Adopted on March 26, 2019 (By-law No. CPOL.-386-93); Amended July 25, 2023 (By-law No. CPOL.-386(a)-208)
Last Review Date: July 25, 2023
Service Area Lead: City Clerk
1. Policy Statement
This Policy establishes a process to implement the requirement for Members of Council to submit written statements regarding disclosure of interests and the creation of a registry of the written statements to be available for public inspection in accordance with sections 5.1 and 6.1 of the Municipal Conflict of Interest Act.
2. Definitions
None.
3. Applicability
This Policy applies to all Members of Council.
4. The Policy
4.1 Any Member of Council who discloses an interest in accordance with section 5 of the Municipal Conflict of Interest Act, R.S.O. 1990, c. M.50 shall, as soon as possible afterwards, file a written statement of the interest and its general nature, with the City Clerk.
4.2 The City Clerk shall establish and maintain a registry in which shall be kept:
a) a copy of each statement filed by a Member of Council under section 5.1 or 5.3 of the Municipal Conflict of Interest Act; and
b) a copy of each declaration of interest recorded by the City Clerk, or designate, under section 6 of the Municipal Conflict of Interest Act in the minutes of a meeting that is open to the public.
4.3 The registry shall be available for public inspection in hard copy format in the City Clerks Office, 300 Dufferin Ave, London ON, 8:30 AM to 4:30 PM, Monday to Friday, with the exception of statutory holidays or other periods when City Hall is not open to the public.
4.4 The registry shall include a copy of each written statement that a Member of Council files with the City Clerk and a copy of each declaration of interest that the Clerk, or designate records in the minutes.
4.5 The registry will be made available for public inspection in both hard copy format and an electronic format uploaded to the City of London’s website.