Find out who can apply, how to apply, fees, processing times and more for the City Clerk’s Office permits and licences.
Groups who intend to gather at the Cenotaph in Victoria Park must first obtain approval from the City Clerk.
Erected originally in 1934 and restored in 2017, London's cenotaph is an exact replica of the cenotaph in Whitehall, London, UK, which was designed in 1919 by Sir Edwin Lutyens.
London Ontario's Remembrance Day Observance is held at the cenotaph. Organized and hosted by a private volunteer committee of the Royal Canadian Legion, this annual ceremony takes place on November 11 at 10:45 a.m., with two minutes of silence observed at 11:00 a.m.
The City has the ability to enter into commercial boulevard parking agreements to allow for the private or commercial parking on the city boulevard.
The boulevard is a portion of the road allowance that is not used as a sidewalk, driveway or roadway. This area may be used for parking areas with the approval of Council and in accordance with terms and conditions set out in an agreement that is entered into between the City and the owner of the property adjoining the boulevard part of the highway or street.
There are fees associated with commercial boulevard parking Agreements. They are provided here:
The commercial boulevard parking application fee is $169.50, including HST.
|
Commercial boulevard parking rentals (square foot) |
Fee |
|
Non-profit or charity |
$0.87 plus HST |
|
Commercial |
$1.73 plus HST |
|
Commercial downtown |
$4.80 plus HST |
The plan needs to have a neat and professional appearance. Many plans can be modified from versions of your site plan, landscape plan, architecture plan or legal plan of survey.
It is recommended, but not required, that you hire a professional draftsperson. If you decide not to hire a professional, hand-drawn parking plans are acceptable. Please use a ruler and draw the plan to scale with dimensions in metric units. Ensure that the dimensions of a typical parking are clear. Calculate the total area proposed to be rented and indicate this area in the bottom right corner.
Regardless of the method, all parking plan diagrams must have the following elements:
The application will be circulated to our transportation planning and design division for processing. If approved, a five-year agreement will be executed between the City of London and the landowners. Each year, an invoice will be sent on the anniversary date of the agreement. The agreement will be renewed every five years.
Commissioner of oath services are available by appointment at City Hall. Please call 519-661-4530 to schedule an appointment prior to your visit.
A commissioner is a person authorized by the Province of Ontario to take oaths or declarations when you sign an affidavit or statutory declaration. A commissioner does not certify that the statements being made in the affidavit or statutory declaration are true, but only certifies that an oath or solemn affirmation has been administered properly. This authority is conferred to the City Clerk and designated by the Commissioners for taking Affidavits Act.
The City Clerk’s Office does not provide notary public services and cannot notarize documents. A list of notary public or lawyers can be found in your local phone directory or online.
Find a notary public or commissioner of oaths for taking affidavits
The City Clerk’s Office does not provide services related to affidavits to be filed in court proceedings. These may be sworn before a court official authorized to take affidavits where the documents are to be filed. Often a fee is required.
Since the nature of documents varies greatly, it is strongly recommended that you contact the City Clerk’s Office prior to your visit to confirm that your documents can be commissioned at City Hall.
If you are signing a legal document that requires your oath, the content of that document is your sole responsibility. When you are making an oath, you must understand the details in the document to which you are attesting – and you must understand that, by swearing an oath, you are attesting that those details are correct.
If a commissioner of oaths is unsure about the identity of the individual or the content of the document, the commissioner of oaths may refuse to sign the document. It is at the sole discretion of the individual commissioner of oaths whether they choose to sign any document or declaration.
The request for the commissioner of oaths service must be made by the same individual(s) taking the oath and signing the document. You must present one original and valid government issued piece of photo identification with a signature on it (a driver's licence, a government issued identity card, a passport, for example). If your identification is in a language other than English or French, an official translation of the document may be required.
Your signature must be witnessed in front of the commissioner.
$30.00 plus applicable taxes per commissioner of oath signature
$45.00 plus applicable taxes per statutory declaration and signature
Drop down: Hours and places of service
Commissioner of oaths services are offered at the lobby counter on the first floor of City Hall and in the City Clerk’s Office on the third floor of City Hall, Monday to Friday from 8:30 a.m. to 4:30 p.m.
Requests to use the community flag pole at City Hall are governed by Council Policy. Requests must be received at least 2 weeks prior to the date the flag is to be flown, and may be emailed to the City Clerk at ClerksApprovalRequests@london.ca, or mailed to City Hall, P.O. Box 5035, London ON, N6A 4L9.
(b) The following guidelines shall be observed for the flying of flags permitted under 4.3(a)(ii), above:
(a) The City Clerk will administer the policy for the flying of flags at City Hall.
(b) The following guidelines shall apply to resolving conflicts arising from this policy:
(c) The following guidelines shall be observed for the half-masting of flags on the community flag pole:
The Canadian flag will be flown at half-mast on the community flag pole to commemorate the following occasions:
|
Date |
Occasion |
|
April 28 |
National Day of Mourning for Persons Killed or Injured in the Workplace |
|
August 9 |
Peacekeepers’ Day |
|
Last Sunday in September |
National Peace and Police Officers’ Memorial Day |
|
November 11 |
Remembrance Day* * Half-masting shall occur at 11:00 a.m. or according to the prescribed order of service at the Cenotaph. |
|
December 6 |
National Day of Remembrance and Action On Violence Against Women |
Budweiser Gardens community suite
The City of London provides community organizations use of a community suite and ten free tickets to regular season and playoff London Knights games at the Budweiser Gardens. In addition to London Knights games, the community suite is also available for other entertainment events, but community groups are responsible for purchasing tickets to these events. The Community Suite Policy offers a simplified application process to make it easy for eligible applicants to access use of the community suite.
The Community Suite at the Budweiser Gardens provides the following amenities:
Budweiser Gardens offers catering to the Community Suite (at the cost to user groups). Menus, details, contact information and ordering forms can be found by visiting the Budweiser Gardens website.
Access to the community suite is limited to registered charities, incorporated non-profits, minor sports associations’ administration, and neighbourhood associations. These groups who are involved in fundraising for projects related to City-owned facilities or City-operated or supported program activity and service clubs are eligible to apply for use of the Community Suite.
The Community Suite Policy offers a simplified application process to make it easy for eligible applicants to access use of the Community Suite. Community groups can apply to the City Clerk’s Office using our Community Suite Application form. These can be submitted to the following location:
City of London City Clerk’s Office 300 Dufferin Ave, Room 308 London ON N6A 4L9 lottery@london.ca
City of London Community Suite Policy
Once staff have reviewed the application, we will notify your group with respect to the review. If approved, you will receive notice of any upcoming draws for events.
Due to the limited number of home games, the City Clerk’s Office holds the draw in late August and early September for regular season home games. Applicants will then have their names entered in a random draw to receive the date of their home game.
Rules of the draw:
London Knights play-off games and other entertainment events are also determined by draw at different times throughout the year. Groups will be notified by email of various times and dates for different draws.
Requirements of the user group for use of the community suite:
Requests to illuminate City of London buildings and display the official colour associated with a charitable or non-profit organization are governed by the Illumination of City of London Buildings and Amenities Council Policy, and administered by the City Clerk.
City of London buildings and amenities with multi-colour capable LED lighting installations shall be illuminated on the following occasions:
Visit our lottery licensing page for more information.
Visit our marriage and oaths page for more information.
Proclamations are ceremonial documents issued and signed by the Mayor on behalf of City of London Council that officially recognize public awareness campaigns, charitable fundraising campaigns and arts and cultural celebrations of organizations that reside or operate within the City of London. The requester must clearly identify the significance and connection of the proclamation to the mandate and goals as set out in the City of London’s Strategic Plan. A proclamation does not constitute a personal or civic endorsement.
a) Proclamation requests are to be submitted on the City of London application form to the City Clerk’s Office at least 6 weeks in advance of the requested issuance date.
b) The application must provide sufficient background information about the organization, cause or event being proclaimed and the proposed text for inclusion in the proclamation. The proposed text is subject to approval by the City of London to ensure compliance with City of London’s polices and by-laws.
c) Upon receipt of the application, the City Clerk’s Office will review the application in accordance with this policy and if the application appears to be in compliance with the policy, the application will be placed on the next available Corporate Services Committee meeting for consideration.
d) The Corporate Services Committee will review the application and provide a recommendation to the Municipal Council for consideration with respect to the disposition of the applications.
2021
World Migratory Bird Day – May 8, 2021
That, May 8, 2021 BE PROCLAIMED World Migratory Bird Day.
Apraxia Awareness Day – May 14, 2021
That, May 14, 2021 BE PROCLAIMED Apraxia Awareness Day.
Stop Asian Hate London – May 10, 2021
That, May 10, 2021 BE PROCLAIMED Day of Action Against Anti-Asian Racism.
Guillain-Barré Syndrome (GBS) and Chronic Inflammatory Demyelinating Polyneuropathy (CIDP) Awareness Month – May 2021
That, the month of May 2021 BE PROCLAIMED Guillain-Barré Syndrome (GBS) and Chronic Inflammatory Demyelinating Polyneuropathy (CIDP) Awareness Month.
Southwestern Ontario Film Week – October 17-24, 2021
That, the week of October 17-24, 2021 BE PROCLAIMED Southwestern Ontario Film Week. – October 17-24, 2021
Intersex Awareness Day – October 26, 2021
That, October 29, 2021 BE PROCLAIMED Intersex Awareness Day.
World Press Freedom Day – May 3, 2021
That, May 3, 2021 BE PROCLAIMED World Press Freedom Day.
Sikh Heritage Month – April 2021
That, April 2021 BE PROCLAIMED as Sikh Heritage Month in the City of London.
Personal Support Worker Day – May 19, 2021
That, May 19, 2021 BE PROCLAIMED Personal Support Worker (PSW) Day.
Black History Month – February 2021
That, the month of February BE PROCLAIMED as Black History Month 2021.
International Day of Zero Tolerance for Female Genital Mutilation – February 6, 2021
That, February 6, 2021 BE PROCLAIMED International Day of Zero Tolerance for Female Genital Mutilation.
2020
Black History Month – February 2020
That, February 2020 BE PROCLAIMED as Black History Month in the City of London; it being noted on the application under the Issuance of Proclamations Policy, to recognize and proclaim “Black History Month” on February 1st 2020 to February 29th 2020; it being further noted that every February, Canadians are invited to participate in Black History Month festivities and events that honour the legacy of Black Canadians, of past and present; this year the London Black History Month Coordinating committee has themed “Our Community, our strength” and invite Londoners to participate and learn through the many activities that will be happening throughout the month of February. Happy Black History Month.
Sikh Heritage Month – April 2020
That, April 2020 BE PROCLAIMED as Sikh Heritage Month in the City of London; it being noted on the application under the Issuance of Proclamations Policy, to recognize and proclaim "Sikh Heritage Month" on April 1st 2020 to April 30th 2020; it being further noted that every April, Sikhs across Canada participate in Sikh Heritage Month festivities and events that honour the birth of Khalsa and the rich heritage of the culture. Londoners are invited to participate and learn through the many activities that will be happening throughout the month of April.
April Limb Loss Awareness Month – April 2020
That, April 2020 BE PROCLAIMED April Limb Loss Awareness Month in London. GBS-CIDP Foundation of Canada Day – May 5, 2020
That, May 5, 2020 BE PROCLAIMED as GBS-CIDP Foundation of Canada Day as it falls within Neuropathy Awareness Month.
25. Commemoration of the Srebrenica Genocide – July 11, 2020
That, July 11, 2020 BE PROCLAIMED as the 25th Anniversary of the Genocide in Srebrenica, Bosnia and Herzegovina in London.
FASD Awareness Day – September 9, 2020
That, September 9, 2020 BE PROCLAIMED FASD (Fetal Alcohol Spectrum Disorder) Awareness Day in London.
Terry Fox Week – September 13 – 20, 2020
That, September 13 to 20, 2020 BE PROCLAIMED as Terry Fox Week.
World Patient Safety Day – September 17, 2020
That, September 17, 2020 BE PROCLAIMED as World Patient Safety Day.
Mitochondrial Disease Awareness Week – September 13, -19, 2020
That, September 13 to 19, 2020 BE PROCLAIMED as Mitochondrial Disease Awareness Week.
Respiratory Therapy Week – October 25 – 31, 2020
That, October 25 to 31, 2020 BE PROCLAIMED as Respiratory Therapy Week.
Dwarfism Awareness and Acceptance Month
That, October 1 to 25, 2020 BE PROCLAIMED as Dwarfism Awareness and Acceptance Month.
Dyslexia Awareness Month
That, the month of October BE PROCLAIMED as Dyslexia Awareness month.
Fung Loy Kok Institute of Taoism 50th Anniversary
That, November 7, 2020 BE PROCLAIMED as Fung Loy Kok Institute of Taoism 50th Anniversary.
Day of Awareness for Survivors of Financial Abuse and Economic Injustice That, November 26, 2020 BE PROCLAIMED as Day of Awareness for Survivors of Financial Abuse and Economic Injustice.