Licences and permits – City Clerk’s Office

If you are signing a legal document that requires your oath, the content of that document is your sole responsibility. When you are making an oath, you must understand the details in the document to which you are attesting – and you must understand that, by swearing an oath, you are attesting that those details are correct.

If a commissioner of oaths is unsure about the identity of the individual or the content of the document, the commissioner of oaths may refuse to sign the document. It is at the sole discretion of the individual commissioner of oaths whether they choose to sign any document or declaration.

The request for the commissioner of oaths service must be made by the same individual(s) taking the oath and signing the document. You must present one original and valid government issued piece of photo identification with a signature on it (a driver's licence, a government issued identity card, a passport, for example). If your identification is in a language other than English or French, an official translation of the document may be required.

Your signature must be witnessed in front of the commissioner.

$30.00 plus applicable taxes per commissioner of oath signature

$45.00 plus applicable taxes per statutory declaration and signature

Commissioner of oaths services are offered at the lobby counter on the first floor of City Hall and in the City Clerk’s Office on the third floor of City Hall, Monday to Friday from 8:30 a.m. to 4:15 p.m.

• City of London generated documents
• Domestic and Foreign Pension documents (Proof of Life documents will specify which individuals are authorized to certify/confirm the document)
• Immunization exemptions
• Statutory Declaration of Apprenticeship Hours
• Canadian Citizenship forms
• Delayed Statement of Live Birth
• Legal Name Change forms
• Affidavit of Lost Cheques
• Statutory Declaration of a Lost/Stolen/Counterfeit Bank Card
• Sworn Statement for the Transfer of a Used Motor Vehicle in the Province of Ontario
• Statutory Declaration for OSAP – Statement of Common Law Status/Supporting Children
• Travel Affidavit
• Statutory Declaration of Theft of GST or Federal Cheques
• Affidavit of Unregistered Vehicle (boats, motorcycles, snowmobiles, trailers etc.)
• Affidavit of Proof of Residency
• Affidavit for Lost/Stolen or Damaged Passport
• Affidavit of Proof of Loss of Motor Vehicle/boat (from an Insurance Company)
• Amendment to Birth/Death/Marriage Certificate forms
• Statutory Declaration by a person for a change of sex designation
• Passport in Lieu of Guarantor (specific Federal Government form only)
• Statutory Declaration by contractor regarding holdbacks/security deposit
• Statutory Declaration of Progress Payment Distribution – subcontractor
• RRSP withdrawal due to financial hardship
• Travel Industry Council of Ontario – Affidavit of Customer Claimant

• Certified True Copies
• Wills, “Living Wills”, Codicils to Wills or Estate Settlement documents
• Real Estate documents
• Court, Legal, or Civil issue related documents
• Power of Attorney
• Divorce, Separation, Marriage or Cohabitation documents and/or agreements
• Custody documents
• Documents related to debt
• Declaration of Claimant and Indemnity
• Declaration for Replacement of Shares
• Statutory Declaration of Progress Payment Distribution – Holdback Security Deposits
• Tender documents
• Declaration of a Translator
• BYID Card Application (Age of Majority Card)
• Ontario Mortgage Corporation documents
• Affidavits required for Landlord and Tenant Board
• Land Transfer documents
• Mining Claim Forms/Transfers/Duplicate Prospector Licence Applications
• Statutory Declaration of Lost Identification

The Community Suite at the Canada Life Place provides the following amenities:

• 14 comfortable seats
• Host/hostess service
• Private suite-level washrooms
• Catering available
• Cable television
• 3 VIP parking passes

Canada Life Place offers catering to the Community Suite (at the cost to user groups).  Menus, details, contact information and ordering forms can be found by visiting the Canada Life Place website.

Access to the community suite is limited to registered charities, incorporated non-profits, minor sports associations’ administration, and neighbourhood associations.  These groups who are involved in fundraising for projects related to City-owned facilities or City-operated or supported program activity and service clubs are eligible to apply for use of the Community Suite.

The Community Suite Policy offers a simplified application process to make it easy for eligible applicants to access use of the Community Suite.  Community groups can apply to the City Clerk’s Office using our Community Suite Application form.  These can be submitted to the following location:

City of London
City Clerk’s Office
300 Dufferin Ave, Room 308
London ON N6A 4L9
lottery@london.ca

City of London Community Suite Policy

Once staff have reviewed the application, we will notify your group with respect to the review.  If approved, you will receive notice of any upcoming draws for events.

Due to the limited number of home games, the City Clerk’s Office holds the draw in late August and early September for regular season home games.  Applicants will then have their names entered in a random draw to receive the date of their home game. 

Rules of the draw:

• Each group must have a representative present to win a date
• A representative can only represent one group per draw event
• Once a group has been awarded a date for the community suite, they will not be eligible for re-use of the community suite until all other eligible groups present have been offered a chance to win.

London Knights play-off games and other entertainment events are also determined by draw at different times throughout the year.  Groups will be notified by email of various times and dates for different draws.

Requirements of the user group for use of the community suite:

1. The user groups will be responsible for the behaviour of their users and will be required to abide by the same rules as other Suite holders.  Information on these rules and policies can be found on the Canada Life Place website.
2. Each group will be responsible for all food and beverage costs, ticket costs (except regular season London Knights hockey games) and damages associated with the use of the suite.  
   • For information on food and beverages, please visit the Canada Life Place website or contact Chrystal Ferguson at 519 667-5737.
     • For information on ticket costs for entertainment events, please visit the Canada Life Place website or contact Chrystal Ferguson at 519 667-5737.
3. Each group will be required to submit the following to the City Clerk’s Office along with a $250 refundable cheque (made out to “City Treasurer”) to be used as security for the use of the Suite:

provide proof of insurance

• the City of London’s Standard Certificate of Insurance completed and signed by your insurer
• OR purchase “game day” insurance from the City Clerk’s Office prior to your event.

1. Where tickets are required to be purchased for an event, groups will be required to purchase those tickets 10 business days prior to the event. For information on ticket costs for entertainment events, information will be provided to groups by the City Clerk’s Office as it becomes available.  Please email lottery@london.ca or call 519 661-4530.