Use of the City Hall Cafe Policy

Legislative History: Adopted July 24, 2018 (By-law No. CPOL.-371-452); Amended July 25, 2023 (By-law No. CPOL.-371(a)-229); Amended June 3, 2025 (By-law No. CPOL.-371(b)-188)

Last Review Date: June 3, 2025

Service Area Lead: City Clerk

1. Policy Statement

1.1 This policy establishes the general guidelines for use of the Cafe at City Hall.

2. Definitions

Café shall mean Top of the Hall Cafe at City Hall.

3. Applicability

3.1 This policy applies to any individual or group seeking use of the cafe for private events.

4. The Policy

4.1 The cafe may only be accessed by current City of London employees, elected officials, or invited guests during regular business hours or in the case of a private event.

4.2 Booking of the cafe for an event pertaining to city business shall be done through the City Clerk or designate.

4.3 The cafe may only be booked for private events with prior approval from the City Clerk or designate. Private events may include (but are not limited to): Receptions, Award & Recognition Ceremonies, Staff Events, Board Meetings, or Wedding Receptions. 

4.4 Fees for the use of the cafe may be charged in accordance with the City of London’s Fees and Charges By-law, as amended from time to time. 

4.5 Any individual or group accessing the cafe shall conduct themselves in a manner consistent with that of a professional business operation and in accordance with City of London policies and by-laws.

4.6 For private events, no outside food or drink is permitted without prior approval from the Manager/Chef of the cafe. It is the sole responsibility of individuals or groups bringing outside food or drink into the cafe to ensure that all public health and safe food handling practices are strictly adhered to.