Legislative History: Enacted September 19, 2017 (By-law No. CPOL.-192-444); Amended June 26, 2018 (By-law No. CPOL.-316-307)
Last Review Date: July 25, 2023
Service Area Lead: Director, Transportation and Mobility
1. Policy Statement
The policy establishes the conditions which must be met for municipal services to be supplied to special events.
2. Definitions
Not Applicable.
3. Applicability
This policy is applicable to special event organizers that are seeking municipal funds to cover the costs of associated municipal services.
4. The Policy
That the following policy be established with respect to the provision of municipal services for special events, namely:
4.1 funds be appropriated annually by the Council to cover the costs of municipal services for special events, such as garbage collection, barricade erection and removal, street cleaning, etc., and provided that funds are available within the appropriated amount, the provision of such services to be supplied at the cost of the City be approved by the City Manager, on the recommendation of the Deputy City Manager, Environment and Infrastructure, provided that, in their opinion, the event falls within the qualifying categories listed in Section (b) below;
4.2 provided funds are available in the Current Budget, the following events be considered as qualifying for municipal services, namely:
a) events are of International, National or Provincial significance, which meet the following criteria:
i) are non-profit or non-commercial in nature;
ii) attract large numbers of spectators;
iii) may expect to gain local and national publicity for the municipality;
b) events sponsored by Local Organizations which meet both the following criteria:
i) are non-profit or non-commercial in nature;
ii) are deemed to be in the interests of the community in that their main objectives are charitable or civic oriented in nature and contribute to the culture, entertainment, education or information of the citizens of London;
provided, however, that approval under this program is not deemed to be an endorsement of any such event per se by the City of London;
c) The Deputy City Manager, Environment and Infrastructure be authorized to recommend refusal of all applications that do not qualify under this policy for municipal services, on the understanding that any applicant may appeal such decision in writing within ten (10) days after having received same; and on the further understanding that such services may be provided by the City at the applicant's expense, subject to the approval of the Deputy City Manager, Environment and Infrastructure.