Public Registry Declaration of Interest for Local Boards

Legislative History: Adopted March 26, 2019 (By-law No. CPOL.-387-94); Amended July 25, 2023 (By-law No. CPOL.-387(a)-218

Last Review Date: July 25, 2023

Service Area Lead: City Clerk

1. Policy Statement

1.1 This policy establishes a process to implement the requirement for Members of Local Boards to submit written statements regarding disclosure of interests and the creation of a registry of the written statements to be available for public inspection in accordance with sections 5.1 and 6.1 of the Municipal Conflict of Interest Act, RSO 1990, c M.50.

2. Definitions

2.1 Not applicable.

3. Applicability

3.1 This policy applies to all Members of Local Boards.

4. The Policy

4.1 Any Member of a Local Board who discloses an interest in accordance with section 5 of the Municipal Conflict of Interest Act, RSO 1990, c M.50 shall, as soon as possible afterwards, file a written statement of the interest and its general nature, with the Secretary of the Local Board.

4.2 The Secretary of the Local Board shall establish and maintain a registry in which shall be kept:

a) a copy of each statement filed by a Member of a Local Board under section 5.1 of the Municipal Conflict of Interest Act, RSO 1990, c M.50; and,

b) a copy of each declaration of interest recorded by the Secretary of the Local Board under section 6 of the Municipal Conflict of Interest Act , RSO 1990, c M.50 in the minutes of a meeting that is open to the public.

4.3 The registry shall be available for public inspection 8:30 AM to 4:30 PM, Monday to Friday, with the exception of statutory holidays or other periods when the Local Board’s Office is not open to the public.

4.4 The registry will be made available for public inspection in both hard copy format and an electronic format uploaded to the Local Board’s website, where applicable.