Processing of Anonymous Communications Policy

Legislative History: Adopted July 24, 2018 (By-law No. CPOL.-374-455)

Last Review Date: July 25, 2023

Service Area Lead: City Clerk

1. Policy Statement

1.1 This policy establishes the protocol for handling anonymous communications received by the City of London via mail, facsimile, electronically, telephone, or any other means.

2. Definitions

2.1 Not applicable.

3. Applicability

3.1 This policy shall apply to Elected Officials and employees of the City of London.

4. The Policy

4.1 This policy authorizes the Civic Administration to accept anonymous communications received via mail, facsimile, electronically, telephone or any other means and deliver them to their intended receiver, subject to the following conditions:

a) no anonymous communication shall be forwarded to City Council or a Standing Committee of City Council, in accordance with the Council Procedure By-law; and

b) it is the prerogative of any individual, including Members of Council, to give specific instructions to their support staff about the processing and delivery of their incoming communications, anonymous and otherwise.