Placement of Public Submissions on Standing Committee Agendas Policy

By-Law Number
As Amended by

Legislative History: Adopted August 22, 2017 (By-law No. CPOL.-55-287); Amended July 24, 2018 (By-law No. CPOL.-55(a)-399)

Last Review Date:  July 25, 2023

Service Area Lead: City Clerk

1. Policy Statement

1.1 This policy establishes the protocol for handling public submissions for Standing Committee Agendas on operational matters.

2. Definitions

2.1 Not applicable.

3. Applicability

3.1 This policy applies to all submissions made by a member of the public for inclusion on an agenda of a Standing Committee of City Council.

4. The Policy

4.1 Prior to consideration for inclusion on a Standing Committee agenda, any public submission regarding operational matters shall first be directed to the appropriate Service Area for action and response. Public enquiries shall only be placed directly onto a Standing Committee agenda in those circumstances where:

a) the submission relates to a matter under consideration by a Standing Committee; and/or

b) there is an explicit provision within any policy or procedure which permits the submission to be dealt with directly by a Standing Committee; and/or

c) the subject matter of the submission is not resolvable at the administrative level, based upon the authority delegated by the Municipal Council or other applicable legislation, in which case the matter shall be directed to the appropriate Standing Committee or other appropriate governance body, for consideration, together with an accompanying staff report which clearly outlines the Service Area’s position with respect to the matter.

Last modified:Tuesday, April 09, 2024