Legislative History: Adopted September 19, 2017 (By-law No. CPOL.-229-481); Amended July 24, 2018 (By-law No. CPOL.-229(a)-428)
Last Review Date: July 25, 2023
Service Area Lead: City Clerk
1. Policy Statement
1.1 This policy establishes the guidelines for the Mayor’s expenses and the reporting of same.
2. Definitions
2.1 Not applicable.
3. Applicability
3.1 This policy shall apply to all expenses incurred by the Mayor in carrying out his role.
4. The Policy
4.1 The following shall apply to the Mayor’s expenses:
a) the City Treasurer will provide an annual report to the Municipal Council detailing the Mayor’s remuneration and expenses, such report to be prepared on or before March 31st of each calendar year in accordance with applicable legislation;
b) the Mayor’s expense information is considered to be public information, with the exception of any detail that is subject to the Municipal Freedom of Information and Protection of Privacy Act, or any other relevant legislation, and shall be posted by the City Clerk, or designate, on the City of London website, on a quarterly basis;
c) purchases of single items exceeding $750.00 (excluding HST) in value will be returned to the City Clerk upon the completion of the term to determine appropriate Corporate reuse or redistribution, should the Mayor not be returning for an additional term;
d) notwithstanding part c) above, the out-going Mayor may purchase a piece of equipment, originally purchased with “City” funds, using personal funds payable to the City, at a present-market value; and,
e) purchases of single items exceeding $750.00 in value (excluding HST), in the final year of the term will require the submission of a request for approval to the Corporate Services Committee on an exception basis, and will remain subject to all conditions described above.