Delegations by Union Executives to Standing Committees Policy

Legislative History: Adopted August 22, 2017 (By-law No. CPOL.-60-292); Amended July 24, 2018 (By-law No. CPOL.-60(a)-402)

Last Review Date: June 3, 2025

Service Area Lead: City Clerk

1.         Policy Statement

1.1       This policy establishes the protocol for a Union Executive to appear as a delegation at a Standing Committee meeting.

2.         Definitions

2.1       Not applicable.

3.         Applicability

3.1       This policy shall only apply to those designated bargaining unit representatives for which a Standing Committee and Council has direct collective agreement authority.

This policy is not to be construed, in any way, to circumvent the normal labour relations practices or contractual obligations of the parties.

4.         The Policy

4.1       In the interest of continuing to enhance the relationship between the City, its employees and the Unions representing the employees, the Executive of each Union may appear as a delegation at a Standing Committee meeting for the purpose of discussing and advising the Committees on matters of mutual concerns, subject to the following:

1. the Unions are requested to address any comments, if deemed necessary, related to alternate service delivery through the Standing Committee established by Council to deal with such matters after they have utilized other processes already in place;
2. the Unions are requested to address any comments on annual budget matters through the budget public participation process;
3. on other matters, the request for delegation status should be directed initially to the Infrastructure and Corporate Services Committee (ICSC) so that ICSC can consider the most appropriate venue for receiving the input of the bargaining units; and,
4. the Unions must request delegate status in accordance with the normal procedures and policies of the Standing Committees.