Legislative History: Adopted June 13, 2017 (By-law No. CPOL.-27-223); Amended July 24, 2018 (By-law No. CPOL.-27(a)-397), January 28, 2020 (By-law CPOL.-27(b)-42)
Last Review Date: July 25, 2023
Service Area Lead: City Clerk
1. Policy Statement
1.1 This policy establishes the general guidelines for utilization of up to five (5) City of London Days at the Budweiser Gardens for community-sponsored events on a “rent-free basis” provided the City or event sponsor pay for all direct and out-of-pocket expense incurred by the London Civic Centre Corporation.
2. Definitions
2.1 Not applicable.
3. Applicability
3.1 This policy applies to event(s) which meet the eligibility criteria set out in this policy.
4. The Policy
4.1 Eligible Events
The following types of events will be eligible:
a) City of London-sponsored events such as opening ceremonies for sporting events and major community celebrations, which have not previously used the facility in accordance with normal rental or use arrangements.
b) Major not-for-profit, sporting or civic events which are events of a local, community-wide nature and have a direct benefit to the London community.
4.2 Maximum Event Days
a) The City is limited to five event days each calendar year.
b) No group or organization can have more than one event day per calendar year.
c) No group or organization can have more than two event days over a five-year consecutive period, with the exception of the annual United Way Harvest Lunch and Campaign Kick-Off, unless an exemption is approved by the Municipal Council due to unique circumstances.
4.3 Event Dates
The City of London shall provide sixty (60) days prior notice to Budweiser Gardens for use of the facility for a community-sponsored event, and the date of the event may not conflict or compete with events previously arranged or booked by Budweiser Gardens.
4.4 Requirements of User Groups
a) The user group will be responsible for all direct and out-of-pocket expenses which are incurred.
b) The user group organization will be responsible for entering into an agreement with the Budweiser Gardens for use of the facility and all obligations arising from that agreement.
c) The user group or organization will be responsible for all advertising, sponsorship and ticketing for the event subject to any conditions set out by the Budweiser Gardens.
4.5 Administration of Policy
The City Clerk will administer the City of London Days at the Budweiser Gardens Policy, with the exception of those circumstances outlined in section 4.2 c) of this Policy.