Appointments Requiring Council Approval and/or Consultation

Legislative History: Enacted September 19, 2017 (By-law No. CPOL.-154-406); Amended July 24, 2018 (By-law No. CPOL.-154(a)-383), Amended June 25, 2019 (By-law CPOL.-154(b)-200); Amended February 23, 2021 (By-law No. CPOL.-154(c)-69); Amended September 24, 2024 (By-law No. CPOL.-154(c)-225); Amended June 3, 2025 (By-Law No. CPOL.-154(d)-xx)

Last Review Date: June 3, 2025

Service Area Lead: City Manager

1.         Policy Statement

1.1.      This policy establishes the positions for whose appointment requires a recommendation to Council and outlines how the recommendation will be made.

2.         Definitions

            Vacancy shall mean a vacancy which occurs in cases such as promotion, resignation, retirement, discharge or death.

3.         Applicability

3.1.      This policy applies to all employees who may be eligible for an appointment to a specified position that requires a recommendation to Council.

4.         The Policy

a)         Subject to the Mayor exercising their powers under s. 284.6(2) of the Municipal Act, 2001,the following positions be identified as those for whose appointment require a recommendation to Council, as outlined below:

           1)          City Manager

           2)         City Treasurer

           3)         City Clerk

           4)         City Solicitor 

           5)         Chief Building Official

           6)         Other Statutory Officers required to be appointed by by-law

           7)         Deputy City Manager, Social and Health Development

           8)         Deputy City Manager, Neighbourhood and Community-Wide Services 

           9)         Deputy City Manager, Environment and Infrastructure

           10)      Deputy City Manager, Housing and Community Growth

           11)      Deputy City Manager, Legal Services

           12)      Deputy City Manager, Enterprise Supports

           13)      Deputy City Manager, Finance Supports

b)         In the case of position number 1) under subclause a) above, the Corporate Services Committee shall make a recommendation on its nomination to Council;

c)         In the case of positions identified above, except number 1), under subclause a) above, the City Manager shall make a recommendation to the Corporate Services Committee with respect to the appointment; the nominated candidate will present to Corporate Services; and Corporate Services Committee shall make a recommendation on its nomination to Council;

d)         All positions noted in subclause a), 1 through 13, shall be appointed by By-law of the Council; and,

e)         In the case of all other management positions not mentioned in subclause a) above, appointments may be made by the Service Area Lead in which the vacancy occurs.