Added Staff Recommendations and Committee Reports Policy

Legislative History: Adopted September 19, 2017 (By-law No. CPOL.-190-442); Amended July 24, 2018 (By-law No. CPOL.-190(a)-413)

Last Review Date:  June 3, 2025

Service Area Lead: City Clerk 

1.     Policy Statement

1.1       This policy sets out the requirements for those situations where urgent circumstances require consideration by a Standing Committee or Council, of an added staff recommendation or an Added Report from a Committee.

2.     Definitions

2.1       Not applicable.

3.     Applicability

3.1       This policy shall apply to all added submissions to a Standing Committee or Council meeting.

4.     The Policy

4.1       Where urgent circumstances require consideration by a Standing Committee or Council, of an added staff recommendation or an Added Report from a Standing Committee, the added staff recommendation or Standing Committee Report shall be submitted, in writing, in accordance with the provisions of the Council Procedure By-law. The submission shall include, wherever possible, a written executive summary. When a written executive summary is not possible, a verbal summary shall be provided by the appropriate party. In addition, the Council Members shall be permitted a brief recess, if required, to review the submission, recognizing that they may also choose to defer consideration of the matter to a future date in accordance with the Council Procedure By-law.