PUBLIC PARTICIPATION MEETING PROCESS
Anyone wishing to speak at a Public Participation Meeting can do so virtually using Zoom online or phone, or by attending in person. City Hall is currently open to the public in limited capacity for public participation meetings. If you wish to attend in person to speak to a matter that is on an agenda you are encouraged to pre-register by email or phone. Please note that the majority of Elected Officials attend the meetings virtually.
1 Notice of Collection of Personal Information – personal information is collected under the authority of the Municipal Act, 2001 and will be used by Members of Council and City of London staff in their consideration of this matter, including the provision of adequate physical distancing. Questions about this collection should be addressed to Manager, Records and Information Services, 3rd floor, City Hall, 300 Dufferin Ave., London, ON N6A 4L9. Tel: 519-661-2489, ext. 5590, email: eskalski@london.ca
2The personal information collected on this form is collected under the authority of the Municipal Act, 2001, S.O. 2001, c. 25, and will only be used to contact you for contact tracing purposes in the event of a COVID-19 outbreak at this facility. Whether or not used, you agree that the City of London can destroy your personal information after 21 days. In the event of an outbreak, the City of London may disclose your name and telephone number to the Middlesex London Health Unit for contact tracing purposes.
Questions about this collection should be addressed to the Manager, Records and Information Services at 300 Dufferin Ave., London, ON N6A 4L9. Tel: 519-661-2489 ext. 5590, email: eskalski@london.ca
NOTICE OF APPLICATION
The following applications have been received by the City of London. The Planning and Environment Committee will be considering these applications at a future public meeting, the date and time of which will be published in the Londoner. If you have any questions or would like to provide comment, please see “Providing Comment” below.
258 Richmond Street – The purpose and effect of this zoning change is to allow for a broader range of commercial and residential uses and to recognize the existing setbacks, lot coverage, parking, and bicycle parking on site. Possible change to Zoning By-law Z.-1 FROM a Restricted Service Commercial Zone (RSC2/RSC3/RSC4) TO a Business District Special Provision (BDC (_) Zone. Special provisions would include Hotel and Assembly Halls as additional permitted uses, and recognize a lot frontage of 5.6m whereas 8m is required; a lot coverage of 85% whereas 70% maximum is required; 0 vehicle parking spaces whereas 4 spaces are required; and 0 bicycle parking spaces whereas 2 spaces are required. File: Z-9465 Planner: A. Singh ext. 7153.
991 Sunningdale Road West – The purpose and effect of this zoning change is to permit a single detached non-agricultural dwelling. Possible change to Zoning By-law Z.-1 FROM an Agricultural (AG1) Zone TO an Agricultural Special Provision (AG1(_)) Zone. Special provisions are required to permit a single detached dwelling as an additional permitted use and a 7.2m setback from the ultimate road allowance whereas a minimum of 20m is required. File: Z-9472 Planner: M. Wu ext. 5924.
NOTICE OF INTENT TO REMOVE A HOLDING PROVISION
City Council will consider removing the Holding Provisions as applied to the lands described below at a future Council Meeting. Council will not hear representations from the public on these matters. If you have any questions or comments about this matter, please call the planner identified below.
3195 White Oak Road– City Council intends to consider removing the “h-94” Holding Provision from the zoning of the subject lands. The purpose and effect of this zoning change is to remove the holding symbol to allow development of the lands for single detached dwellings. The purpose of the “h-94” provision is to ensure that there is a consistent lotting pattern in this area, the “h-94” symbol shall not be deleted until the block has been consolidated with adjacent lands. Council will consider removing the holding provisions as it applies to these lands no earlier than April 25, 2022. File: H-9417. Planner: S. Meksula ext. 5349.
PROVIDING COMMENT
Your comments on these matters are important. You may comment by phone, mail or emailing the planner assigned to the file you are interested in. Mail should be directed to: The City of London, Planning and Development, P.O. Box 5035, 300 Dufferin Ave., London, ON, N6A 4L9.
Please note: Personal information collected and recorded at the Public Participation Meeting, or through written submissions on this subject, is collected under the authority of the Municipal Act, 2001, as amended, and the Planning Act, 1990 R.S.O. 1990, c.P.13 and will be used by Members of Council and City of London staff in their consideration of this matter. The written submissions, including names and contact information and the associated reports arising from the public participation process, will be made available to the public, including publishing on the City's website. Video recordings of the Public Participation Meeting may also be posted to the City of London's website. Questions about this collection should be referred to Evelina Skalski, Manager, Records and Information Services 519-661-CITY(2489) ext. 5590.
If a person or public body would otherwise have an ability to appeal the decision of the Corporation of the City of London or of the Approval Authority to the Ontario Land Tribunal but the person or public body does not make oral submissions at a public meeting or make written submissions to the City of London before the application is adopted or approved, the person or public body is not entitled to appeal the decision.
If a person or public body does not make oral submissions at a public meeting or make written submissions to the City of London before the proposed amendment is adopted or approved, the person or public body may not be added as a party to the hearing of an appeal before the Ontario Land Tribunal unless, in the opinion of the Tribunal, there are reasonable grounds to add the person or public body as a party.
ADDITIONAL INFORMATION
Opportunities to view any file materials in-person can be arranged through the file Planner. For more information about these matters, including information about appeal rights, contact Planning and Development at developmentservices@london.ca and/or (519) 930-3500. *Please ensure you reference the File Number or address in all communications.
MINOR VARIANCES
The Committee of Adjustment for the City of London will meet on Thursday March 24, 2022, commencing at 1:30 p.m., for the purpose of hearing the following applications for Minor Variance to Zoning By-law Z.-1. Due to the COVID-19 emergency in the Province of Ontario, public hearings before the committee will be held virtually. Those who wish to attend the public hearing, or to provide written submissions regarding the matter should contact the CoAsubmit@london.ca / CoAregister@london.ca Secretary - Treasurer, London Committee of Adjustment at 519-930-3500 by 4:30 p.m. the day before the committee meeting. Additional information regarding the matter being considered by the committee is available to the public for inspection by contacting the Secretary-Treasurer, London Committee of Adjustment
1:30 p.m. – A.022/22 – 1635 Louise Boulevard, PLAN 756 LOT 27, west side of Louise Boulevard, north of Taplow Road. To construct an addition. To permit a garage addition with a front yard setback of 10.9m, whereas 19.5m is the minimum required.
1:30 p.m. – A.018/22 – 2370 Appletree Gate, PLAN 33M787 BLK 2, east side of Appletree Gate, north of Kleinburg Drive. To permit an alternate primary entrance. To permit the primary entrance for individual commercial/retail/office tenants to be oriented in other directions other than to the primary collector.
1:30 p.m. – A.015/22 – 2550 Main Street, PLAN 443 PT LOT 1 RP 33R9594 PART 1, south side of Main Street, east of Colonel Talbot Road. To permit reduced parking. To permit 9 parking spaces for all uses permitted in the current zones for the existing building.
1:30 p.m. – A.005/22 - 150 Hale Street, PLAN 285 PT LOT 24, east side of Hale Street, south of Ellsworth Crescent. The sever the lands. To permit a lot area of 361.1m2, whereas 450m2 is required.
1:45 p.m. – A.006/22 - 152 Hale Street, PLAN 285 PT LOT 24, east of Hale Street, south of Ellsworth Crescent. To sever the lands. To permit a lot area of 362.8m², whereas 450m² is required.
1:45 p.m. – A.007/22 - 54 Hale Street, PLAN 285 PT LOT 24, east side of Hale Street, south of Ellsworth Crescent. To sever the lands. To permit a lot area of 398.0m2 (4,284.0ft2), whereas 450m2 (4,843.8ft2) is permitted. To permit parking within the exterior side yard whereas parking in the rear or interior side yard is permitted.
If you wish to be notified of a decision of the Committee of Adjustment, you must appear in person or by Counsel at the hearing and file a written request with the Secretary-Treasurer of the Committee of Adjustment. An appeal from a decision of the Committee of Adjustment to the Ontario Land Tribunal shall be filed within 20 days of making the decision. Any appeal must be filed with the Secretary-Treasurer of the Committee of Adjustment, in person at 6th Floor, City Hall, 300 Dufferin Ave., London, ON, or Mail to City of London, P.O. Box 5035, ON N6A 4L9. 519-661-2489 ext. 4988
CONSENTS
The Committee of Adjustment for the City of London will meet on Thursday March 24, 2022, commencing at 1:30 p.m., for the purpose of hearing the following applications for Consent and may have concurrent applications for Minor Variances to Zoning By-law Z.-1. Due to the COVID-19 emergency in the Province of Ontario, public hearings before the committee will be held virtually. Those who wish to attend the public hearing, or to provide written submissions regarding the matter should contact CoAregister@london.ca / CoAsubmit@london.ca , or contact Secretary - Treasurer, London Committee of Adjustment at 519-930-3500 by 4:30 p.m. the day before the committee meeting. Additional information regarding the matter being considered by the committee is available to the public for inspection by contacting the Secretary-Treasurer, London Committee of Adjustment.
1:45 p.m. - B.003/22 – 150, 152 and 154 Hale Street, Plan 285, PT LOT 24 Request to sever the rear portions of 150, 152 and 154 Hale Street for the purpose of constructing 1 new single detached dwelling on each of the 2 newly created lots.
2:00 p.m. – B.006/22 - 220 Exeter Road; CON 2 PT LOT 33 RP 33R3587 PT PART 4
To sever approximately 5,960m² (0.596 ha) for the purpose of a future residential uses (Part B) and retain approximately 12,119m² (1.21 ha) for existing light industrial uses (Part A).
The London Consent Authority will be considering the following application for consent. Comments are due March 10, 2022 to the London Consent Authority.
B.006/22 – 220 Exeter Road – Consent to sever approximately 5,960m² (0.596 ha) for the purpose of a future residential uses (Part B) and retain approximately 12,119m² (1.21 ha) for existing light industrial uses (Part A). Planner: E. Biddanda Pavan ext. 4625.
If a person or public body that files an appeal of a decision of the City of London Consent Authority in respect of the proposed consent does not make written submissions to the Consent Authority, before it gives or refuses to give a provisional consent, the Ontario Land Tribunal (OLT) may dismiss the appeal. If you wish to be notified of the decision of the Consent Authority in respect of the proposed consent you must make a written submission to the City of London Consent Authority, 300 Dufferin Avenue, 6th Floor, London, Ontario, N6A 4L9. Additional information on these applications is available at the Consent Authority Office, Planning and Economic Development, Planning and Development, 6th Floor, City Hall, 300 Dufferin Avenue, London, Ontario 519-930-3500.
NOTICES
Notice to Owners of Heritage Designated Properties - Heritage property owners are reminded to contact a Heritage Planner when considering changes to their property. Heritage Alteration Permit approval may be required to make changes to an individually designated property, or a property located within one of London’s seven Heritage Conservation District. There is no fee for a Heritage Alteration Permit. Please contact one of the City’s Heritage Planners, Planning and Development 519-661-4980, heritage@london.ca.
London Endowment Fund for Heritage –The London Endowment Fund for Heritage, administered by the London Community Foundation, is accepting applications for grants. Grants are available for Archaeological Heritage, Architectural Heritage, Cultural Landscapes, Movable Heritage, and Natural Heritage. The deadline for grant applications is April 5, 2022. Applications are available through the London Community Foundation www.lcf.on.ca.
Notice of Heritage Designation By-laws
TAKE NOTICE THAT the Council of The Corporation of the City of London has passed By-law No. L.S.P.-3499-71 on February 15, 2022, to designate 370 South Street (Health Services Building) to be of cultural heritage value or interest pursuant to the Ontario Heritage Act, R.S.O. 1990.
Publication Date
February 24, 2022
Last Date for Objection
March 26, 2022
Any person who objects to the by-law may appeal by serving notice on the Ontario Lands Tribunal and City Clerk within 30 days of the date of first publication. The appeal must set out the objection to the by-law and reasons in support of the objection. Further details, including forms and prescribed fees can be found on the OLT website: https://olt.gov.on.ca. If no notice of appeal is given, the by-law will be registered against the affected property. A copy of this heritage designation By-law may be obtained from the Office of the City Clerk by phoning 519-661-CITY (2489) ext. 0916, or emailing docservices@london.ca. DATED at London, Ontario on February 24, 2022. Michael Schulthess,
City Clerk
Notice of Public Participation Meeting – 2021 Council Compensation Review Task Force Recommendations – Wednesday, March 9, 2022, not to be heard before 10:00 AM, Committee Room #5, City Hall (2nd Floor), 300 Dufferin Avenue. The 2021 Council Compensation Review Task Force will hold a public participation meeting to receive comments regarding the 2021 Council Compensation Review Task Force Recommendations. The Task Force is charged with reviewing and providing recommendations on Councillors’ compensation. The recommendations will be reported to the Strategic Priorities and Policy Committee on April 5, 2022, and will inform the remuneration of Councillors beginning with the next term of Council.
During the COVID-19 pandemic, Task Force meetings are held virtually by Zoom, and hosted at City Hall. Information and the staff report (available by Noon on Wednesday, March 2, 2022) regarding the above-noted matter will be posted on the City of London’s website at www.london.ca. Written submissions regarding the above-noted matter to be included on the Council Compensation Review Task Force Added Agenda are to be submitted no later than 9:00 AM on Tuesday, March 8, 2022, either delivered or mailed to the City Clerk’s Office, Room 308, 300 Dufferin Avenue, P.O. Box 5035, London, ON N6A 4L9 or by email to abush@london.ca.
Advanced registration is required to address the Task Force virtually or in person. Register by contacting PPMClerks@london.ca or 519-661-2489 ext. 7100.
Notice of Application – Canadian Navigable Waters Act - Replacement of the Victoria Bridge across the South Branch of the Thames River on Ridout Street South between Horton Street East and Ingleside Place in the City of London.
The Corporation of the City of London hereby gives notice that an application has been made to the Minister of Transport, pursuant to the Canadian Navigable Waters Act for approval of the work described herein and its site and plans. Pursuant to paragraph 7(2) of the said Act,
AECOM Canada Ltd. on behalf of the City of London has deposited with the Minister of Transport, on the on-line Common Project Search Registry (http://cps.canada.ca/) under the NPP File Number 2003-400455 a description of the following work, its site and plans: Replacement of the Victoria Bridge across the South Branch of the Thames River on Ridout Street South between Horton Street East and Ingleside Place in the City of London. Comments regarding the effect of this work on marine navigation can be sent through the Common Project Search site mentioned above under the Comment section (search by the above referenced number) or by sending your comments directly by email at NPPONT-PPNONT@tc.gc.ca or if you do not have access to the internet, by sending your comments directly to:
Navigation Protection Program – Transport Canada
100 South Front Street, 1st Floor
Sarnia, ON
N7T 2M4
Transport Canada (TC) will not make your comments on a project available to the public on the online public registry. However, any information related to a work is considered as unclassified public record and could be accessible upon legal request. As such, the information and records provided should not contain confidential or sensitive information. If you want to provide confidential or sensitive information that you think should not be made public, please contact TC before submitting it.
However, comments will be considered only if they are in writing (electronic means preferable) and are received not later than 30 days after the publication of the last notice. Although all comments conforming to the above will be considered, no individual response will be sent.
Thursday, February 24, 2022
AECOM Canada Ltd. on behalf of the Corporation of the City of London.
Notice of Public Information Centre (PIC) No. 2: Greenway Wastewater Treatment Plant Climate Change Resiliency Class Environmental Assessment
PIC Date: Thursday March 10, 2022, 6:30 p.m. to 7:30 p.m. (virtual)
The City of London (the City) is undertaking a Schedule B Municipal Class Environmental Assessment (EA) to identify the preferred solution for flood protection and climate change resiliency at the Greenway Wastewater Treatment Plant (WWTP).
Background:
In April 2019, the City declared a climate emergency to deepen its commitment to protecting its economy, ecosystems, and communities from climate change through adaptation and mitigation initiatives.
The City secured federal funding through the Disaster Mitigation and Adaptation Fund for this project at the Greenway WWTP, as well as for climate change resiliency improvements at the Greenway WWTP.
This project has sought to identify a preferred flood protection approach to improve asset resilience, enhance treatment capabilities, and improve plant safety. The approaches first outlined at PIC No. 1 have been evaluated, including a flood barrier, an effluent pumping station, and other upgrades to protect critical infrastructure assets and reduce the environmental impacts of flooding. PIC No. 2 will outline the preliminary preferred solution, including integration of public and agency comments to date.
At the end of the study, a project report documenting the entire study process will be available for public review.
PIC Event Details:
To register for this virtual PIC, please visit the project’s Get Involved page at https://getinvolved.london.ca/greenway-climate-change. The PIC will present some of the key opportunities, challenges, and constraints of the project. Additionally, the PIC will provide opportunity for the public and interested parties to offer input and identify any concerns or local information to support the Class EA process. Following the event, a recording of the PIC presentation will be made available on the Get Involved page.
Project Page:
For the most up-to-date information, including project updates, please visit the Project Page at https://london.ca/projects/greenway-wastewater-treatment-plant-climate-change-resiliency-environmental-assessment
Your input is important:
The City wants to hear from you. This EA would be incomplete if it does not consider the needs of all the City’s residents, neighbours, and stakeholders. If you would like to ask a question, make a comment, or add your name to the contact list, please visit the Get Involved page at https://getinvolved.london.ca/greenway-climate-change or contact either the City or Consultant Project Manager:
City Project Manager:
Marcy McKillop, P.Eng.
Environmental Services Engineer
Wastewater Treatment Operations
(519) 661-2489 ext. 4976
mmckillop@london.ca
Consultant Project Manager:
Stephen Braun, P.Eng.
Senior Water Resources Engineer
Matrix Solutions Inc.
(289) 323-0975
sbraun@matrix-solutions.com
This document is available in accessible formats, including electronic formats, large-print formats, and/or audio formats. Please contact the City Project Manager to submit your request.
Municipal Class Environmental Assessment Process
This project is being undertaken in accordance with the Municipal Class EA process (MEA, 2000 as amended in 2007, 2011, and 2015). Results will be documented in an EA, which will be submitted to the Ministry of Environment, Conservation and Parks for review. At that time, the public, Indigenous communities, and other interested persons will be informed when and where the EA can be reviewed.
For details on this process, please refer to the Municipal Class Environmental Assessment website at https://municipalclassea.ca or contact the City Project Manager.
Thank you in advance for your participation and contribution to the planning process that will impact your life in the City of London in a meaningful way. We look forward to working with you towards building a more sustainable and resilient city.
Notice of Public Information Centre (PIC) No. 2: Adelaide Wastewater Treatment Plant Climate Change Resiliency Class Environmental Assessment
PIC Date: Wednesday, March 9, 2022, 3:00 to 4:00 p.m. (virtual)
The City of London (the City) is undertaking a Schedule B Municipal Class Environmental Assessment (EA) to identify the preferred solution for flood protection and climate change resiliency at the Adelaide Wastewater Treatment Plant (WTTP).
Background:
In April 2019, the City declared a climate emergency to deepen its commitment to protecting its economy, ecosystems, and communities from climate change through adaptation and mitigation initiatives.
The City secured federal funding through the Disaster Mitigation and Adaptation Fund for this project at the Adelaide WWTP, as well as for climate change resiliency improvements at the Greenway WWTP.
This project has sought to identify a preferred flood protection approach to improve asset resilience, enhance treatment capabilities, and improve plant safety. The approaches first outlined at PIC No. 1 have been evaluated, including a flood barrier, an effluent pumping station, and other upgrades to protect critical infrastructure assets and reduce the environmental impacts of flooding. PIC No. 2 will outline the preliminary preferred solution, including integration of public and agency comments to date.
At the end of the study, a project report documenting the entire study process will be available for public review.
PIC Event Details:
To register for this virtual PIC, please visit the project’s Get Involved page at https://getinvolved.london.ca/adelaide-climate-change. The PIC will present some of the key opportunities, challenges, and constraints of the project. Additionally, the PIC will provide opportunity for the public and interested parties to offer input and identify any concerns or local information to support the Class EA process. Following the event, a recording of the PIC presentation will be made available on the Get Involved page.
Project Page:
For the most up-to-date information, including project updates, please visit the Project Page at https://london.ca/projects/adelaide-wastewater-treatment-plant-climate-change-resiliency-environmental-assessment
Your input is important:
The City wants to hear from you. This EA would be incomplete if it does not consider the needs of all the City’s residents, neighbours, and stakeholders. If you would like to ask a question, make a comment, or add your name to the contact list, please visit the Get Involved page at https://getinvolved.london.ca/adelaide-climate-change or contact either the City or Consultant Project Manager:
City Project Manager:
Marcy McKillop, P.Eng.
Environmental Services Engineer
Wastewater Treatment Operations
(519) 661-2489 ext. 4976
mmckillop@london.ca
Consultant Project Manager:
Stephen Braun, P.Eng.
Senior Water Resources Engineer
Matrix Solutions Inc.
(289) 323-0975
sbraun@matrix-solutions.com
This document is available in accessible formats, including electronic formats, large-print formats, and/or audio formats. Please contact the City Project Manager to submit your request.
Municipal Class Environmental Assessment Process
This project is being undertaken in accordance with the Municipal Class EA process (MEA, 2000 as amended in 2007, 2011, and 2015). Results will be documented in an EA, which will be submitted to the Ministry of Environment, Conservation and Parks for review. At that time, the public, Indigenous communities, and other interested persons will be informed when and where the EA can be reviewed.
For details on this process, please refer to the Municipal Class Environmental Assessment website at https://municipalclassea.ca or contact the City Project Manager.
Thank you in advance for your participation and contribution to the planning process that will impact your life in the City of London in a meaningful way. We look forward to working with you towards building a more sustainable and resilient city.
Notice of Completion – Wastewater Treatment Operations Master Plan
The City of London is concluding its Wastewater Treatment Operations Master Plan, which has been completed as a Master Plan in accordance with the Municipal Engineers Association Municipal Class Environmental Assessment (2000, as amended in 2007, 2011 and 2015). The Master Plan provides a long-range plan for the City’s wastewater system infrastructure to accommodate population growth and meet the City’s environmental, social, and economic commitments.
Process
This Master Plan was undertaken in accordance with the Ontario Environmental Assessment (EA) Act and covered Phases 1 and 2 of the Municipal Class EA Process, including the definition of a problem or opportunity, as well as the identification and evaluation of potential alternative solutions. At this time, a Master Plan Report has been completed to provide a recommended implementation plan for the City’s wastewater pumping stations and treatment plants. The Master Plan Report will be available online for review: https://getinvolved.london.ca/wastewater-master-plan
Interested persons may provide written comments to our project team by March 22, 2022. All comments and concerns should be sent directly to Marcy McKillop at the City of London (contact information below).
In addition, a request may be made to the Ministry of the Environment, Conservation and Parks for an order requiring a higher level of study (i.e. requiring an individual/comprehensive EA approval before being able to proceed), or that conditions be imposed (e.g. require further studies), only on the grounds that the requested order may prevent, mitigate or remedy adverse impacts on constitutionally protected Aboriginal and treaty rights. Requests on other grounds will not be considered. Requests should include the requester contact information and full name.
Requests should specify what kind of order is being requested (request for conditions or a request for an individual/comprehensive environmental assessment), how an order may prevent, mitigate or remedy potential adverse impacts on Aboriginal and treaty rights, and any information in support of the statements in the request. This will ensure that the ministry is able to efficiently begin reviewing the request.
The request should be sent in writing or by email to:
Minister of the Environment, Conservation and Parks
Ministry of Environment, Conservation and Parks
777 Bay Street, 5th Floor
Toronto ON M7A 2J3
minister.mecp@ontario.ca
and
Director, Environmental Assessment Branch
Ministry of Environment, Conservation and Parks
135 St. Clair Ave. W, 1st Floor
Toronto ON, M4V 1P5
EABDirector@ontario.ca
Requests should also be copied to Marcy McKillop at the City of London by mail or by e-mail.
Please visit the ministry’s website for more information on requests for orders under section 16 of the Environmental Assessment Act at: https://www.ontario.ca/page/class-environmentalassessments-part-ii-order
All personal information included in your request – such as name, address, telephone number and property location – is collected, under the authority of section 30 of the Environmental Assessment Act and is collected and maintained for the purpose of creating a record that is available to the general public. As this information is collected for the purpose of a public record, the protection of personal information provided in the Freedom of Information and Protection of Privacy Act (FIPPA) does not apply (s.37). Personal information you submit will become part of a public record that is available to the general public unless you request that your personal information remain confidential.
Your feedback is important to us. To provide comments, obtain alternate formats, request additional information, or if you have any issues accessing the document for review, please contact:
Marcy McKillop, P.Eng.
Environmental Services Engineer
Wastewater Treatment Operations
City of London
109 Greenside Avenue
London, ON N6J 2X5
(519) 661-CITY (2489) ext. 4976
mmckillop@london.ca
Under the Freedom of Information and Protection of Privacy Act and the Environmental Assessment Act, unless otherwise stated in the submission, any personal information such as name, address, telephone number and property location included in a submission will become part of the public record files for this matter and may be released, if requested, to any person.